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- Are there best practices for assigning a printer to certain users? Should I be using an Access Package? We'd like to designate certain printers with appropriate physical controls for printing CUI, and make those printers available to users we know handle CUI.
- Saurabh_Bansal
Microsoft
Hey Ryan - thanks for asking the first question. Can you clarify what you mean by "Access Package"? In Universal Print when you share printers, you can define which users or/and security groups have access to the given printer share. Only users who have access can find/add the printer and print to it. Additionally, you can push these printers on users Windows devices using Intune.- Hi Saurabh, I was referring to Access Packages in Entra ID- it's just a collection of bundled security groups. If printer shares can be assigned to security groups, then they can be included in an Access Package.
- Miguel_T1790Do the Admin receive any alert or email notification when the print job usage has exceeded the monthly limit? beside the yellow banner in the UP Admin Center
- Braeden_Petruk_MSFTHi Miguel, currently there's no alert when you're approaching or have exceeded the print job usage limit. It's on our backlog, and if you could create an idea at https://aka.ms/UPIdeas it would help us prioritize that feature.
- Issa Khoury
Hi Miguel, I added this to Brandon's question about tracking overage per department and will add it here also: check in the Universal Print Azure Portal how many jobs you have that come with Microsoft 365 E3 and E5, or G3/G5 (if you have these). Each license comes with 100 jobs per month pooled at the tenant level. This might be sufficient for your org and if so, you don't have to track overage. More details are here: https://learn.microsoft.com/en-us/universal-print/fundamentals/universal-print-license. Helps? Thanks.
- Miguel_T1790Thanks for both replies. So following the main question, what happens when the Print Job quota has exceeded from the end user perspective? will they receive any error when they try to print a new job?
- Will universal print allow the ability to segment print jobs based off department? So for an example if we had a multi organizational tenant and had 140k users we would want to be able to segment out and assign print jobs between the 10 organizations. If overages ended up occurring we would then be able to bill the appropriate sub agency.
- Braeden_Petruk_MSFTHi Brandon, this isn't supported directly within Universal Print but it's possible by using PowerShell. We haven't published the PowerShell script on GitHub yet, but if you PM me I can send it your way to try out.
- Issa KhouryAlso, Brandon, check in the Universal Print Azure Portal how many jobs you have that come with Microsoft 365 E3 and E5 (if you have these). Each license comes with 100 jobs per month pooled at the tenant level. This might be sufficient for your org and if so, you don't have to track overage. More details are here: https://learn.microsoft.com/en-us/universal-print/fundamentals/universal-print-license. Helps? Thanks.
- We have both G3 and F3 licenses. What options do the F3 users have? Can they not print?
- Braeden_Petruk_MSFTHi Bryan, users with both licenses can print. The main difference is the number of pooled print jobs they contribute to the tenant. G3 licenses contribute 100 jobs/user/month to the pool, whereas F3 licenses contribute 5 jobs/user/month to the pool. The jobs are pooled at the tenant level, so all users have access to all the jobs in the pool (not just the jobs they contribute with their license). More info is here: https://aka.ms/UPLicense
- Thank you!
- Little bit confused. Where can we get reports from? Trying to understand how to track printing.
- Saurabh_Bansal
Hi Dennis. You can access reports via Universal Print portal, PowerShell and Microsoft Graph API.
Universal Print portal has standard reports. However, with PowerShell and Graph API you may generate more advanced reports (like by joining the user data from Entra ID API).
- Will the universal print connector be able to be installed on linux containers? We have a bunch of internet connected office and switches which support containers. In an ideal world we'd be able to install the print connector on a container on the swtich
- Issa KhouryHi Brandon, unfortunately no not supported. Please add the ask in the Ideas page so we can track it: https://techcommunity.microsoft.com/t5/universal-print-feature-requests/idb-p/UniversalPrintFeatures. Thanks.
- When using the Universal Print Connector, we have updated driver but it requires the user to re-add the printer each time the driver is updated. Is there a different more automated way to do this?
- Saurabh_BansalThanks for the question Jenny. With Windows 1022H2 and WIndows 11, users do NOT have to re-add the printer. Windows will sync the printer settings automatically. The only caveat is that if they have an application already launched, then they may have to restart the application on their device.
- Is there a way for Mac's that are part of our Azure/Entra environment to use Universal Print?
- Braeden_Petruk_MSFTHi Jenny, macOS is not supported at this time, but we're getting closer to releasing it! In Commercial, it's currently in Private Preview. You can track the Commercial rollout at https://aka.ms/UPRoadmap and Gov support should come shortly after.
- Hello, is support for universal print GCC-H with W10 without registry editing planned by chance, or is W11 expected to be a requirement going forward? Also, is there a process to register Native Universal print devices that point to .com versus .us Microsoft addresses during their registration process? Thanks!
- Rachelle_CheungHi Nicolas! Currently, Universal Print in GCC High is supported on Windows 11. We are discussing internally on providing Windows 10 support for Universal Print in GCC High. We are working with OEMs to provide native Universal Print support in GCC High. In the meantime, please reach out to your printer vendor to push for this support as well.
- When using legacy printers that require the Universal Print Connector app, does that connector need to be installed on a server that has the printers added?