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Billing roles for Microsoft Customer Agreements - Azure
Learn about billing roles for billing accounts in Azure for Microsoft Customer Agreements.
bandersmsft
amberb
cost-management-billing
billing
how-to
04/25/2024
banders

Understand Microsoft Customer Agreement administrative roles in Azure

To manage your billing account for a Microsoft Customer Agreement, use the roles described in the following sections. These roles are in addition to the built-in roles Azure has to control access to resources. For more information, see Azure built-in roles.

This article applies to a billing account for a Microsoft Customer Agreement. Check if you have access to a Microsoft Customer Agreement.

Watch the Manage access to your MCA billing account video to learn how you can control access to your Microsoft Customer Agreement (MCA) billing account.

[!VIDEO https://www.youtube.com/embed/9sqglBlKkho]

Billing role definitions

The following table describes the billing roles you use to manage your billing account, billing profiles, and invoice sections.

Role Description
Billing account owner Manage everything for billing account
Billing account contributor Manage everything except permissions on the billing account
Billing account reader Read-only view of everything on billing account
Billing profile owner Manage everything for billing profile
Billing profile contributor Manage everything except permissions on the billing profile
Billing profile reader Read-only view of everything on billing profile
Invoice manager View and pay invoices for billing profile
Invoice section owner Manage everything on invoice section
Invoice section contributor Manage everything except permissions on the invoice section
Invoice section reader Read-only view of everything on the invoice section
Azure subscription creator Create Azure subscriptions

Billing account roles and tasks

A billing account is created when you sign up to use Azure. You use your billing account to manage invoices, payments, and track costs. Roles on the billing account have the highest level of permissions and users in these roles get visibility into the cost and billing information for your entire account. Assign these roles only to users that need to view invoices, and track costs for your entire account like member of the finance and the accounting teams. For more information, see Understand billing account.

The following tables show what role you need to complete tasks in the context of the billing account.

Note

The Global Administrator role is above the Billing Account Administrator. Global Administrators in a Microsoft Entra ID tenant can add or remove themselves as Billing Account Administrators at any time to the Microsoft Customer Agreement. For more information about elevating access, see Elevate access to manage billing accounts.

Manage billing account permissions and properties

Task Billing account owner Billing account contributor Billing account reader
View role assignments for billing account ✔ ✔ ✔
Give others permissions to view and manage the billing account ✔ ✘ ✘
View billing account properties like address, agreements and more ✔ ✔ ✔
Update billing account properties like sold-to, display name, and more ✔ ✔ ✘

Manage billing profiles for billing account

Task Billing account owner Billing account contributor Billing account reader
View all billing profiles for the account ✔ ✔ ✔
Create new billing profiles ✔ ✔ ✘

Manage invoices for billing account

Task Billing account owner Billing account contributor Billing account reader
View all invoices for the account ✔ ✔ ✔
Pay invoices with credit card ✔ ✔ ✘
Download invoices, Azure usage files, price sheets, and tax documents ✔ ✔ ✔

Manage products for billing account

Task Billing account owner Billing account contributor Billing account reader
View all products purchased for the account ✔ ✔ ✔
Manage billing for products like cancel, turn off auto renewal, and more ✔ ✔ ✘

Manage subscriptions for billing account

Task Billing account owner Billing account contributor Billing account reader
View all Azure subscriptions created for the billing account ✔ ✔ ✔
Create new Azure subscriptions ✔ ✔ ✘
Cancel Azure subscriptions ✘ ✘ ✘

Billing profile roles and tasks

Each billing account has at least one billing profile. Your first billing profile is set up when you sign up to use Azure. A monthly invoice is generated for the billing profile and contains all its associated charges from the prior month. You can set up more billing profiles based on your needs. Users with roles on a billing profile can view cost, set budget, and manage and pay its invoices. Assign these roles to users who are responsible for managing budget and paying invoices for the billing profile like members of the business administration teams in your organization.

For more information, see Understand billing profiles.

For more information about assigning access for users, see Access of enterprise administrators, department administrators, and account owners on invoice sections.

The following tables show what role you need to complete tasks in the context of the billing profile.

Manage billing profile permissions, properties, and policies

Task Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View role assignments for the billing profile ✔ ✔ ✔ ✔ ✔ ✔ ✔
Give others permissions to view and manage the billing profile ✔ ✘ ✘ ✘ ✔ ✘ ✘
View billing profile properties like PO number, bill-to, and more ✔ ✔ ✔ ✔ ✔ ✔ ✔
Update billing profile properties ✔ ✔ ✘ ✘ ✔ ✔ ✘
View policies applied on the billing profile like Azure reservation purchases, Azure Marketplace purchases, and more ✔ ✔ ✔ ✔ ✔ ✔ ✔
Apply policies on the billing profile ✔ ✔ ✘ ✘ ✔ ✔ ✘

Manage invoices for billing profile

Task Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View all the invoices for the billing profile ✔ ✔ ✔ ✔ ✔ ✔ ✔
Pay invoices with credit card ✔ ✔ ✘ ✔ ✔ ✘ ✘
Download invoices, Azure usage and charges files, price sheets and tax documents for the billing profile ✔ ✔ ✔ ✔ ✔ ✔ ✔

Manage invoice sections for billing profile

Task Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View all the invoice sections for the billing profile ✔ ✔ ✔ ✔ ✔ ✔ ✔
Create new invoice section for the billing profile ✔ ✔ ✘ ✘ ✔ ✔ ✘

Manage products for billing profile

Task Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View all products purchased for the billing profile ✔ ✔ ✔ ✔ ✔ ✔ ✔
Manage billing for products like cancel, turn off auto renewal, and more ✔ ✔ ✘ ✘ ✔ ✔ ✘
Change billing profile for the products ✔ ✔ ✘ ✘ ✔ ✔ ✘

Manage payment methods for billing profile

Task Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View payment methods for the billing profile ✔ ✔ ✔ ✔ ✔ ✔ ✔
Manage payment methods such as replacing credit card, detaching credit card, and more ✔ ✔ ✘ ✘ ✔ ✔ ✘
Track Azure credits balance for the billing profile ✔ ✔ ✔ ✔ ✔ ✔ ✔

Manage subscriptions for billing profile

Task Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View all Azure subscriptions for the billing profile ✔ ✔ ✔ ✔ ✔ ✔ ✔
Create new Azure subscriptions ✔ ✔ ✘ ✘ ✔ ✔ ✘
Cancel Azure subscriptions ✘ ✘ ✘ ✘ ✘ ✘ ✘
Change billing profile for the Azure subscriptions ✔ ✔ ✘ ✘ ✔ ✔ ✘

Invoice section roles and tasks

Each billing profile contains one invoice section by default. You may create more invoice sections to group cost on the billing profile's invoice. Users with roles on an invoice section can control who creates Azure subscriptions and make other purchases. Assign these roles to users who set up Azure environment for teams in our organization like engineering leads and technical architects. For more information, see Understand invoice section.

The following tables show what role you need to complete tasks in the context of invoice sections.

Manage invoice section permissions and properties

Tasks Invoice section owner Invoice section contributor Invoice section reader Azure subscription creator Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View role assignments for invoice section ✔ ✔ ✔ ✘ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Give others permissions to view and manage the invoice section ✔ ✘ ✘ ✘ ✔ ✘ ✘ ✘ ✔ ✘ ✘
View invoice section properties ✔ ✔ ✔ ✘ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Update invoice section properties ✔ ✔ ✘ ✘ ✔ ✔ ✘ ✘ ✔ ✔ ✘

Manage products for invoice section

Tasks Invoice section owner Invoice section contributor Invoice section reader Azure subscription creator Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View all products bought for the invoice section ✔ ✔ ✔ ✘ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Manage billing for products like cancel, turn off auto renewal, and more ✔ ✔ ✘ ✘ ✔ ✔ ✘ ✘ ✔ ✔ ✘
Change invoice section for the products ✔ ✔ ✘ ✘ ✔ ✔ ✘ ✘ ✔ ✔ ✘

Manage subscriptions for invoice section

Tasks Invoice section owner Invoice section contributor Invoice section reader Azure subscription creator Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
View all Azure subscriptions for invoice section ✔ ✔ ✔ ✘ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Create Azure subscriptions ✔ ✔ ✘ ✔ ✔ ✔ ✘ ✘ ✔ ✔ ✘
Cancel Azure subscriptions ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘
Change invoice section for the Azure subscription ✔ ✔ ✘ ✘ ✔ ✔ ✘ ✘ ✔ ✔ ✘
Request billing ownership of subscriptions from users in other billing accounts ✔ ✔ ✘ ✘ ✔ ✔ ✘ ✘ ✔ ✔ ✘

Subscription billing roles and tasks

The following table shows what role you need to complete tasks in the context of a subscription.

Tasks Invoice section owner Invoice section contributor Invoice section reader Azure subscription creator Billing profile owner Billing profile contributor Billing profile reader Invoice manager Billing account owner Billing account contributor Billing account reader
Create subscriptions ✔ ✔ ✘ ✔ ✔ ✔ ✘ ✘ ✔ ✔ ✘
Update cost center for the subscription ✔ ✔ ✘ ✘ ✔ ✔ ✘ ✘ ✔ ✔ ✘
Change invoice section for the subscription ✔ ✔ ✘ ✘ ✔ ✔ ✘ ✘ ✔ ✔ ✘
Change billing profile for the subscription ✘ ✘ ✘ ✘ ✔ ✔ ✘ ✘ ✔ ✔ ✘
Cancel Azure subscriptions ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘

Manage billing roles in the Azure portal

  1. Sign in to the Azure portal.

  2. Search for Cost Management + Billing.

    :::image type="content" border="true" source="./media/understand-mca-roles/billing-search-cost-management-billing.png" alt-text="Screenshot that shows Azure portal search.":::

  3. Select Access control (IAM) at a scope such as billing account, billing profile, or invoice section, where you want to give access.

  4. The Access control (IAM) page lists users and groups that are assigned to each role for that scope.

    :::image type="content" border="true" source="./media/understand-mca-roles/billing-list-admins.png" alt-text="Screenshot that shows list of admins for billing account.":::

  5. To give access to a user, Select Add from the top of the page. In the Role drop-down list, select a role. Enter the email address of the user to whom you want to give access. Select Save to assign the role.

    :::image type="content" border="true" source="./media/understand-mca-roles/billing-add-admin.png" alt-text="Screenshot that shows adding an admin to a billing account.":::

  6. To remove access for a user, select the user with the role assignment you want to remove. Select Remove.

    :::image type="content" border="true" source="./media/understand-mca-roles/billing-remove-admin.png" alt-text="Screenshot that shows removing an admin from a billing account.":::

Check access to a Microsoft Customer Agreement

[!INCLUDE billing-check-mca]

Need help? Contact support

If you need help, contact support to get your issue resolved quickly.

Next steps

See the following articles to learn about your billing account: