MICROSOFT SUSTAINABILITY MANAGER LEGAL INFORMATION
Updated: September 2024
This page is provided for your convenience as an overview of the terms and conditions that govern use of Microsoft Sustainability Manager. Ancillary services, software, and content may be governed by additional or different terms not listed below.
Service Agreement & Terms
Your use of the Sustainability Manager service is governed by the terms and conditions of the agreement under which you obtained the service.
• For customers who obtain a trial subscription to Sustainability Manager, your use is governed by the Microsoft Online Subscription Agreement (“MOSA”) (https://go.microsoft.com/fwlink/?linkid=2131104) and the Trial Supplemental Terms which include additional terms that apply to your use of the trial version of Sustainability Manager (“Trial Service”).
• For customers who purchase through another Commercial Licensing Program, such as an Enterprise Agreement, your use is governed by the licensing agreement under which you purchased the service. You can obtain a copy of your licensing agreement by contacting your Microsoft account representative or Commercial Licensing.
The licensing agreements above incorporate the Product Terms (https://go.microsoft.com/fwlink/?linkid=2173816) and the Microsoft Products & Services Data Protection Addendum (“DPA”) https://go.microsoft.com/fwlink/?linkid=2153219. The Product Terms site details the availability, use terms, and privacy/security commitments for Microsoft Products and Services, including Sustainability Manager.
Offer Details
Pricing and other terms and conditions for your Sustainability Manager subscription are detailed in the pricing datasheet (https://go.microsoft.com/fwlink/?linkid=2195721).
Privacy Statement
The Microsoft Privacy Statement (https://go.microsoft.com/fwlink/?LinkId=521839) describes the privacy policy and practices that govern your use of Microsoft’s software and services, unless otherwise provided.
Data Protection
The Online Services Data Protection Addendum (https://go.microsoft.com/fwlink/?linkid=2153219) (“DPA”) sets forth your and Microsoft’s obligations with respect to the processing and security of Customer Data and Personal Data in connection with Sustainability Manager. The Online Services Privacy and Security Terms (https://go.microsoft.com/fwlink/?linkid=2195541) section of the Product Terms site further sets forth exclusions from the DPA as well as additional commitments for Core Online Services. The Microsoft Trust Center (https://go.microsoft.com/fwlink/?linkid=393409) provides more information on security, privacy, and compliance topics for customers of Sustainability Manager and other Microsoft Online Services. The Service Trust Portal (STP) (https://go.microsoft.com/fwlink/?linkid=2152904) is a companion feature to the Trust Center that provides access to audit reports, GDPR documentation, compliance guides, and related documents that provide more detailed information on how Microsoft helps protect your data. Learn more (https://go.microsoft.com/fwlink/?linkid=2195639) about compliance for Microsoft Cloud for Sustainability and Sustainability Manager.
Data Location
Microsoft operates the Microsoft Sustainability Manager online service from data centers located in the geographies of the United States and Europe. Learn more (https://go.microsoft.com/fwlink/?linkid=2195858) about data residency in Azure.
Service Level Agreements
The Service Level Agreements (https://go.microsoft.com/fwlink/?linkid=2129940) describe commitments around uptime and connectivity for Sustainability Manager.
Notices and Disclaimers
• Third Party Notices. Microsoft Sustainability Manager contains or interacts with third party materials described in this notice (https://go.microsoft.com/fwlink/?linkid=2190813). Below are additional third party notices:
International Energy Agency (IEA): Sustainability Manager uses data about country-specific CO2 emission factors from IEA. Use of the IEA dataset is subject to the following terms:
You are only permitted to view the specific IEA data used to calculate your emissions either (a) on-screen when using Sustainability Manager or (b) in PDF reports generated for Customer by Sustainability Manager. You may not export any IEA data in a format that allows further manipulation of the IEA data.
You are only permitted to disclose IEA data relevant to your emissions calculations in your sustainability reports to third parties for the purposes of emissions reporting (e.g. to CDP) and/or audits and only to the extent you are required to do so by the relevant entity to which you report and/or which audits you.
You are not permitted to reproduce the IEA data in reports issued to the public such as in your annual reports.
Global Reporting Initiative (GRI): Sustainability Manager uses sustainability reporting standards from GRI (the “GRI Standards”). The following notice applies:
- The GRI Standards are used by Microsoft under licensed authority from GRI. As Licensor of the copyright in the GRI Standards, GRI has verified the authentic representation of the GRI Standards in Microsoft Cloud for Sustainability. This verification was limited to ensuring the accurate use of content in a manner that conforms with the GRI Standards. GRI therefore makes no implied or actual representations or warranties as to the correctness, compliance, trustworthiness, fitness of purpose or quality of Microsoft Cloud for Sustainability or any products resulting therefrom; or of Microsoft’s use of the GRI Standards; and expressly disclaims any implied or express representations that any report produced using Microsoft Cloud for Sustainability has been approved by GRI.
International Financial Reporting Standards Foundation (IFRSF): IFRSF develops and disseminates financial accounting and sustainability disclosure standard that help corporations disclose information to investors (the “SASB Standards”). Microsoft licenses and uses the IFRS® Sustainability Disclosure Standards, Sustainable Industry Classification System (SICS) and the SASB® Standards in Sustainability Manager. Both the SASB Standards and SICS are the property of IFRSF and licensed to Microsoft.
• Fictitious Content. Demo data or other examples included in Sustainability Manager are for illustration purposes only and are fictitious. No real association is intended or inferred.
• Independent Validation Opinion from Apex. Microsoft commissioned Apex Companies, LLC to provide limited assurance of the U.S. Environmental Protection Agency’s factors and methodology used by Microsoft Sustainability Manager to help customers calculate their greenhouse gas emissions. Learn more (https://go.microsoft.com/fwlink/?linkid=2195722).
Preview Terms
Your access to and use of any Sustainability Manager (or features thereof) which are marked “PREVIEW” or otherwise designated as being a preview version are subject to terms applicable to “Previews” as detailed in the Universal License Terms for Online Services section of the Product Terms and the DPA. The applicable Online Service subscription will be billed for fees and applicable taxes associated with use of Online Services and resources deployed by the Preview (if any) until your use is discontinued.
Certain Previews are subject to additional terms set forth below, if any. These Previews are made available to you pursuant to these additional terms, which supplement your agreement governing use of Online Services.
Production Ready Previews
Previews designated as production ready do employ privacy and security measures typically present in generally available Online Services. You may use production ready Previews to process Personal Data or other data that is subject to legal or regulatory compliance requirements. The following terms in the DPA apply to production ready Previews: Processing of Personal Data; GDPR and Data Security. If production ready Previews are made available within a Core Online Service (as defined in the Product Terms), the HIPAA Business Associate terms in the DPA also apply (unless otherwise specified).
Private Previews
Any technologies or features of Sustainability Manager which are marked “Private PREVIEW” (including any related materials) are confidential information and subject to your Non-Disclosure Agreement with Microsoft.
Microsoft Generative AI Service Previews
Previews of generative AI features, including Copilots, within Sustainability Manager (“SMAI Previews”) are subject to the Microsoft Generative SMAI Services section of the Universal License Terms for Online Services in the Product Terms (https://go.microsoft.com/fwlink/?linkid=2182773).
No production use:
SMAI Previews are not intended to be used in production or in live operating environment unless explicitly designated as a production ready preview in product documentation.
Product documentation requirements:
Microsoft provides product documentation regarding appropriate use of the SMAI Previews, which is made available online by Microsoft and updated from time to time. You acknowledge and agree that you have reviewed the product documentation for SMAI Previews and will use the SMAI Previews in accordance with such documentation, including all relevant requirements in the Code of Conduct.
Data access and use:
As part of providing the SMAI Previews, Microsoft will process and store Customer Data submitted to the service, as well as Output Content, for purposes of monitoring for and preventing abusive or harmful uses or outputs of the service. Authorized Microsoft employees may review data that has triggered our automated systems to investigate and verify potential abuse unless product documentation for a given SMAI Preview explicitly states that such review is not performed.
Bing Search terms:
For any component of SMAI Previews that is powered by Bing, as disclosed in the product documentation, Customer’s use of Bing is governed by the Microsoft Services Agreement (https://go.microsoft.com/fwlink/?linkid=2178408) and the Microsoft Privacy Statement (https://go.microsoft.com/fwlink/?LinkId=521839), except that noncommercial use limitations do not apply to Products available for a fee through Microsoft volume licensing. The Data Protection Addendum does not apply to Customer’s use of Bing within SMAI Previews.
Ancillary Software, Services, and Other Features
• Microsoft Teams chats (preview). If Microsoft Teams chats (preview), a feature of Microsoft Teams collaboration and chat, is enabled by the tenant administrator, it is enabled for all applications that are built on Microsoft Power Apps and installed in the same environment, including Sustainability Manager. Use of this feature is subject to these preview supplemental terms of use (https://go.microsoft.com/fwlink/?linkid=2105274).
• Microsoft Emissions Impact Dashboard. Sustainability Manager interacts with the data output generated by the Emissions Impact Dashboard (https://go.microsoft.com/fwlink/?linkid=2195723), which contains emissions calculations based on IEA emissions factors and datasets from ecoinvent.
• Microsoft Cloud for Sustainability data model. To download or install the Microsoft Cloud for Sustainability data model stand alone, you must have a license to Microsoft Power Apps which is governed by the terms and conditions of the agreement for the Commercial Licensing Program under which you purchase or renew a subscription for the Power Apps service.
Trial Supplemental Terms
The Trial Service is made available pursuant to these additional terms, which supplement the MOSA.
1. Trial Period. Your organization may use up to 5 concurrent trial instances of the Trial Service (each, a “Trial Instance”) solely for testing and demonstration purposes. Each Trial Instance will be accessible starting on the date when the first user of a Trial Instance is first given access to it (“Trial Instance Effective Date”) and ending 30 days after the applicable Trial Instance Effective Date (each, a “Trial Period”). Before a Trial Period ends, you may renew a Trial Instance one time only for an additional 30 days. After the Trial Period for the applicable Trial Instance ends, that Trial Instance may be made available to you to export data in accordance with Section 4, after which that Trial Instance will be deleted. You may create a new Trial Instance in its place (subject to the foregoing limit on concurrent Trial Instances).
2. Termination. Microsoft may change or discontinue the Trial Service at any time without notice. In addition, Microsoft may terminate your access to any Trial Instance at any time if you fail to access and actively use that Trial Instance for any period of 7 consecutive days.
3. Administrator. Notwithstanding any provision to the contrary in the MOSA, as applicable to this Trial Service and solely to the extent there is not already an administrator associated with your organization, the administrator is deemed to be the first user in your organization who creates a Trial Instance. The administrator may be changed by anyone authorized to act on behalf of your organization who demonstrates administrative control over the domain associated with the email for that organization sufficient to manage the domain records.
4. Exporting Customer Data. If you include “live” or production Customer Data in any Trial Instance of this Trial Service, and you elect not to purchase a subscription to Sustainability Manager before expiration of the Trial Period for that Trial Instance, Microsoft: (A) has no obligation to return Customer data to you; (B) will retain such Customer Data for 7 days after the expiration of the applicable Trial Period for that Trial Instance; and (C) will, upon your request, make commercially reasonable efforts to work with you to export such Customer Data.