Office of Information Practices

1. SUNSHINE LAW:

OIP has created the following model forms, which may be used by boards to comply with the Sunshine Law requirements for public meetings.

Forms for Boards (Sunshine Law):

• Public Meeting Notice Checklist (pdf) – August 2022
• Request for OIP’s Concurrence for Limited Meeting (pdf) – April 2024
• Notice of Continuance of Meeting (1/14) (MS Word)
• Checklist and County Council’s Request to Waive Videotaping of a Meeting as Guests of a Board or Community Group (3/15) (MS Word) – fillable form (to enter information on a blank line, double click to highlight the line and then enter the information).
• Checklist and County Council’s Request to Waive Videotaping of a Meeting as Guests of a Board or Community Group (3/15) (pdf) – fillable form

2. UIPA:

OIP has created the following model forms that may be used by the public to request access to a government record or by government agencies to reply to a requester. Additionally, under “Other Forms,” OIP has created a UIPA Record Request Log for agencies to use to track and report record requests.

Forms for the Public (UIPA):

• Request to Access a Government Record (rev 12/1/15) (pdf) – NOTE: This form is to be sent to the government agency that maintains the government record, not to the Office of Information Practices.
• Request to Access a Government Record (rev 12/1/15) (MS Word)- NOTE: This form is to be sent to the government agency that maintains the government record, not to the Office of Information Practices.  Fillable form (to enter information on a blank line, double click to highlight the line and then enter the information).
• Request for Assistance to the Office of Information Practices (rev 2/04) (pdf)
• Request for Assistance to the Office of Information Practices (rev 2/04) (MS Word) (for those who have made a request for government records). Fillable form (to enter information on a blank line, double click to highlight the line and then enter the information).

Forms for Government Agencies (UIPA):

• Notice to Requester (rev 1/9/23) (MS Word)
• Notice to Requester (rev 1/9/23) (pdf) – fillable form
• Acknowledgment to Requester (rev 5/8/14) (MS Word) – fillable form (to enter information on a blank line, double click to highlight the line and then enter the information).
• Acknowledgment to Requester (rev 5/8/14) (pdf) Note:  The acknowledgment form should be used only when an agency is unable to complete the Notice to Requester within the ten business day deadline, due to extenuating circumstances, and needs to extend the deadline by up to an additional ten business days.  A Notice to Requester must still be sent by the end of the extended response period.

Other Forms (UIPA):

• UIPA Record Request Log FORM (Excel) – Begin using this Log on July 1 of each fiscal year to track record requests received from July 1 through June 30 of that fiscal year.  Do not use the Sample Log to track your requests.
  Note: To adjust your view of the Log spreadsheet, change the zoom view to 65% or 100% or some other view (click on View, then Zoom, and select a zoom level).   (Note: this Log form should also be used for FY 2018 and beyond.)  To see other Log materials, go to the UIPA Record Request Log page.