Program timeline
(As per https://www.outreachy.org/apply/project-selection/)
Aug. 9, 2021 at 4pm UTC | Initial applications open |
Aug. 23, 2021, 4 p.m. UTC | #OutreachyChat on Twitter |
Sept. 3 2021 at 4pm UTC | Initial application deadline |
Sept. 30, 2021 | Project list finalized |
Oct. 1, 2021 to Oct. 31, 2021 | Contribute to projects |
Oct. 31, 2021 at 4pm UTC | Final application deadline |
Nov. 22, 2021 at 4pm UTC | Accepted interns announced |
Dec. 6, 2021 to March 4, 2022 | Internships period |
Administrator ToDos
Before the application open
- Recruit one or two organization administrators. @QEDK @Gopavasanth
- Sign up as a mentoring organization on Outreachy's website.
- Set up a Round 23 page on MediaWiki.org. - T290631: Set up a Outreachy Round 23 page on MediaWiki.org.
- Create a Outreachy-Round-23 project tag on Phabricator.
- Recruit ideas for projects and mentors.
- Call for projects announcement
- Possible venues:
- Wikitech-l https://lists.wikimedia.org/hyperkitty/list/wikitech-l@lists.wikimedia.org/thread/Q6362K7BEHT2KW2NNYUSGL2ZP6U37NN4/ (Sep 2021)
- Wikimedia-l https://lists.wikimedia.org/hyperkitty/list/wikimedia-l@lists.wikimedia.org/message/3QWYQNNNGW27T73QLWI5OTAHS6GZVP35/ (Aug 2020)
- Wikidata-I https://lists.wikimedia.org/mailman/listinfo/wikidata-l
- Wikimedia Foundation Optional mailing list
- Telegram channels https://t.me/wmhack/11307 and https://t.me/WikimediaGeneral/20837
- Newsletters (Wikimedia Technical Community)
- Maybe Twitter/ Facebook (wikimediatech, Wikimedia)
- Create a private stream on Zulip for mentors where they can ask each other questions about the program.
- Get mentors to submit their project proposal on Outreachy's website.
- Zulip chat stream setup. https://wikimedia.zulipchat.com/#narrow/stream/298793-outreachy23
After the application open
- Promote Wikimedia's participation in Outreachy.
- Participate in the Outreachy Twitter chat.
Selection phase
- Start an email thread with mentors and facilitate the selection process.
- Send accepted participants a congratulations email and instructions to join Zulip, community building, etc.
- Send rejected participants an email with opportunities to stay involved.
- Update the event wiki with necessary information (accepted candidates, next steps, etc).
During the program
- Remind students to continue working on projects and write reports.
- Host three sessions for interns: opening, middle, closing. Allow space for peer-to-peer sharing.
- Outreachy contract renewal.
Wrap-up
- Write a blog post sharing lessons learned.
- Archive the workboards on Phabricator.