Microsoft Teams Rooms (Windows)
Microsoft Teams Rooms for Windows (formerly Skype Room Systems version 2) brings HD video, audio, and content sharing to Microsoft Teams or Skype for Business calls and meetings of all sizes, from small huddle areas to large conference rooms.
What do you want to do?
The touchscreen console in a conference room is the heart of every meeting. It automatically wakes up when it detects motion. On the screen, there are a few things you can do:
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Join an upcoming scheduled meeting by selecting Join.
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Scan the room QR code to join a meeting on your mobile device using the room system or to cast content from your mobile device to the room display.
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Start a new meeting by selecting Meet now
. -
Make a phone call by selecting Call
and dialing a number. -
Project your laptop by plugging in the cable connected to the console. Depending on the room settings, it may be projected to the room automatically, or you may have to select Share
on the room console. -
Cast content onto the room display from your desktop or mobile device.
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Select Join with an ID
to join a meeting that isn’t on your calendar. -
Select Help ? to report a problem or give feedback.
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Select More
to change settings. You can also adjust the volume of system sounds (notifications, incoming call ringtone, and HDMI content audio playback). -
Select Room controls to switch to an OEM-provided application for in-room media or room lighting and/or blind controls. This option is available when configured by your IT admin.
When you're in a meeting, you'll have options to manage your camera and mic, chat with participants, share content, manage participants, invoke reactions, change layouts for the in-room display, and leave the meeting.
Note: To get a meeting to show up on the room console, organizers should set the room as the meeting location.
Use Outlook to reserve a room equipped with Microsoft Teams Rooms
Tip: To prevent the meeting name from being displayed on the Teams Room front-of-room and touchscreen consoles for anyone in the room to see, mark the meeting as "Private" in Outlook.
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Open Outlook and go to your calendar.
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Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
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Select Room Finder in the meeting scheduler or type the conference room email address.
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Select Show a room list and find a building or list.
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Choose a room from the list of available rooms.
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Complete the meeting invitation as you would for any other meeting before sending.
Use Microsoft Teams to reserve a room equipped with Microsoft Teams Rooms
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Open Microsoft Teams and go to your calendar.
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Select New meeting to schedule a meeting. Select a meeting type from the drop-down menu to schedule a webinar or live event.
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Select Add required attendees in the meeting scheduler and type the conference room name or address.
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Choose a room from the list of available rooms.
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Complete the meeting invitation as you would for any other meeting before sending.
Note: For live events, you can add a room as a presenter but not as a producer or attendee.
Use Microsoft Teams to add a Microsoft Teams Room to an existing meeting
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Join the meeting from your personal device.
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Select People.
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Search for the room name (it's on the console) and select OK.
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Accept the call on the console to join the meeting.
Use Teams or Outlook to add a Microsoft Teams Room to an existing meeting
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Open the meeting in Teams or Outlook on your personal device.
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Add the room name (it's on the console) to the participants list or find the room using Room finder in the meeting scheduler (available in Outlook) and send the update.
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If the meeting is accepted, it will appear on the console.
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Select the meeting on the console to join.
Join a scheduled meeting
Find your meeting on the console and select Join to enter.
The room schedule displays the current meeting on top. Upcoming meetings and available slots are found under the current meeting. You can select an upcoming meeting to view its details.
If your room settings allow joining third-party meetings, find other meeting providers on the calendar and select Join to enter.
If a scheduled meeting doesn't appear on the room calendar, or if there is no Join button on the meeting tile, you can invite the room, scan the room QR code, select Join with an ID
Join a scheduled meeting that's not on the console
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Join the meeting on your personal device.
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When you're choosing your audio and video settings, you'll have the option to add a room and use that room's audio and video equipment. Your personal device may even detect a nearby room using Bluetooth.
If it does, you'll see (suggested) next to Room audio. If the nearby room has already joined the meeting, just select Audio off to join with your audio off and avoid disrupting the meeting. -
If your device doesn't detect the room nearby, select Room audio and search for a room.
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If you've already joined the meeting on your personal device, you can select Show participants
, then go to Invite someone or dial a number and search for the room name. Then, select the room and OK to call it into the meeting. -
Then, the room will ring. To join the meeting, select Accept on the room console.
Note: Make sure the audio on your personal device is off before you accept the call on the room console, or you could cause echo.
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Select Meet now
on the room console. Your meeting will begin automatically. -
Under Type a name, search for who you want to invite.
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Select peoples' names from the search results.
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Select Request to join to add them to the meeting.
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Select Call
on the room console. -
Dial a number, then select Call
.
Add a participant
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In the meeting, type the name of the participant you want to add in the search bar.
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Select the participant's name from the search results.
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Select Request to join.
Pin a participant
When you want to focus on specific participant(s), select their name(s) on the room console, then Pin for me.
Note: This will only pin the video for the room, not for others in the meeting.
Remove a participant from the meeting
To remove someone from a meeting, select their name on the room console, then Remove from meeting.
Manage the view on the front of room display
Select
Note: Depending on the type of license assigned to your room account, some functionalities may not be available.
View |
Use it to... |
---|---|
Gallery |
Optimize the layout of shared content to make that content as large as possible, while also showing more video participants. |
Large gallery |
View up to 49 video streams at once. Large gallery view is available when at least 9 people have their cameras turned on. |
Together mode |
See everyone who has a camera turned on seated together on one virtual background. Together mode view is available when there are at least 4 participants whose cameras are turned on. |
Front row |
Enhance hybrid meetings and provide in-room participants with greater context of the meeting. On the front-of-room display, you can see remote attendees at eye level, including meeting experiences like chat and a rostered view of participants with raised hands. |
Focus on content |
Choose when you'd like to pay close attention to the shared content without the distraction of seeing remote participants’ videos. |
Swap screens |
Swap what each display shows when a room device is in dual display mode. If you have two room displays, one will show content and the other will show people. |
Show chat |
Turn on the chat toggle in Large gallery and Together mode, or select Chat in Front row’s dropdown menu in the view switcher. Room users can see the meeting chat sent by remote participants on the front-of-room display. However, a room device cannot send a message. |
Change meeting settings
The meeting controls on the touch console are similar to those found on the Teams desktop app.
Control |
Use it to... |
Learn more |
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View |
Customize the view you see on the front of room display to focus on different aspects of the meeting |
|
Chat |
Open and close the meeting chat panel |
|
React |
Send live reactions or raise your hands to engage in a meeting |
|
More actions |
Customize your meeting audio, video, chat, call settings, and more |
Turn on/off live captions Show/hide chat bubbles Turn on/off incoming video Turn on/off room remote Turn on/off noise suppression to remove background noisePut a call on hold Report a problem |
Volume |
Adjust the volume of the speakers |
|
Camera |
Turn the camera on or off or choose the video device you want to use |
|
Mic |
Turn the mic on or off |
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Share content |
Share connected device content, Microsoft Whiteboard, and content camera |
See above section Share content |
Leave |
Leave a meeting |
Related topics
Get started with Microsoft Teams Rooms