Present content in Microsoft Teams meetings

When working remotely in Microsoft Teams, you can present content by sharing your screen, your entire desktop, a PowerPoint file, and more.

Desktop Mobile

Present content

To present content in a meeting, select Share Share screen button in your meeting controls. Present your entire screen, a window, PowerPoint file, or Whiteboard.

Presenter controls

While you present, use the presenter toolbar controls to keep your presentation engaging and running smoothly. The toolbar is only visible to the person presenting.

To bring the presenter toolbar onscreen, move your cursor to the top of your shared screen. This will drop down the toolbar. Screenshot of presenter toolbar.

The toolbar will stay in place momentarily while you adjust the controls.

Presenter control	How to use it
Drag handle	Select and hold the toolbar drag handle to move the presenter toolbar. This will keep it from blocking important parts of your screen. Release the drag handle when you've placed it in the right area. Tip: You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.
Camera	Select Camera to turn your camera on or off.
Mic	Select Mic to mute or unmute yourself.
Give control	Select Give control to let someone access and interact with your screen. While they have control, they can make selections, edits, and other modifications on your shared screen. Warning: Only give control to people you trust. People with control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.
Take back	If you gave someone control, select Take back when you're ready to take back control.
Share audio	Select Share audio to stream audio from your device to meeting participants through Teams. All sound from your computer, including notifications, will be audible in the meeting. Before you start sharing, select Share in your meeting controls and turn on the Include sound toggle. To learn more, see Share sound from your computer in a Teams meeting or live event.
Optimize	Select Optimize to prevent choppiness or lag while sharing video content.
Layout	Select Layout while your camera is turned on and you're sharing content. Then, choose a layout that helps make your presentation more engaging: Content only: Participants will see your content and video feed. Standout: This blocks your background and helps you stand out in your video feed. Side-by-side: You and another participant will be placed side-by-side in the meeting window. Reporter: This layout isolates you from your video feed and places you in front of the content you're sharing, like a reporter in front of a scene.
Annotate	Select Annotate to lock what's on your screen while you and other people draw or add notes over the content. To learn more, see Use annotation while sharing your screen in Microsoft Teams.
People	While you present, a minimized meeting window will appear next to your shared content. Select People to see other people in your meeting.
Stop sharing	Select Stop sharing to stop sharing your screen and return to the main meeting window.
Pin	Select Pin to keep the toolbar in the place you've positioned it.

Note: In Teams for web, you can share your screen using Google Chrome or the latest version of Microsoft Edge. Linux isn't currently supported.

Take control

To take control while another person is sharing:

Select Request control. The person sharing can approve or deny your request.
Make selections, edits, and other modifications to the shared screen while you have control.
Select Release control to stop sharing control.

Turn off screensharing if your screen locks

In Teams, select Settings and more > Settings > Privacy .
Turn the Turn off my camera and mic when my screen locks toggle on.
Restart Teams to activate this setting.

Share content on a Mac

If you're using a Mac with the latest operating system, you'll need to grant permission to Teams to record your computer's screen before you can share.

The first time you try to share your screen, you'll see a pop-up. Select Allow For One Month.
If you select Open System Settings from the pop-up, you'll be taken to the preferences pane for screen recording permissions. If you miss the prompt, you can do this anytime by going to Apple Menu > System Settings > Privacy & Security.
Under Screen & System Audio Recording, make sure the toggle next to Microsoft Teams is turned on.
Go back to your meeting and try sharing your screen again.

Note: If you're using Teams on the web, make sure you've also granted screen recording permission to your browser.

Zoom in to shared content

To get a better look at shared content, press and drag it to see different areas. To zoom in or out of shared content, use the buttonss in the corner of your meeting window: [+] to zoom in and [-] to zoom out. You can also try the following:

Pinch in or out on your trackpad.
Use Teams keyboard shortcuts.
Hold the Ctrl key and scroll with your mouse.

Note: Mac trackpads don't support zoom in meetings. If you're on a Mac, use another option. If you're using Linux, you can't share or take control of shared content.

Open shared content in new window

Expand your view by opening shared content in a separate window during your Teams meetings.

To open shared content:

Join your meeting from Teams for desktop.
When another presenter shares content in the meeting window, select Open in new window from the meeting toolbar.
To minimize content, select X.

Share content

To share content from your mobile device:

Tap More options > Share in your meeting controls.
Choose the type of content you want to share.
Tap Start presenting when you're ready.
Tap Stop presenting when you're done.

Select...	If you want to...
Share PowerPoint	Present a PowerPoint file others can interact with. When you choose the PowerPoint you want to share, sharing will start automatically.
Share photo	Take a photo to share or choose one from your gallery.
Share video	Share live video from your camera.
Share screen	Show your entire screen, including notifications and other activity. Turn on the Audio toggle to share audio from the content on your screen.
Share Whiteboard	Share or create a collaborative Whiteboard.

If your role changes from presenter to attendee while you're presenting, screensharing will stop.

Zoom in to shared content

Pinch in or out to zoom, or tap and drag to see different areas.

Note: Zoom isn't currently supported while sharing photos and videos.

Minimize shared content

Minimize the content someone is sharing to better see the people in the meeting on your mobile device.

Tap More actions next to the name of the person sharing.
Tap Minimize content.

This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.

Share content from a companion device

Join a Teams meeting on a second device.
Tap Start presenting at the bottom of the screen. You'll see your shared content on both connected devices.
When you're finished, tap Stop presenting, or simply hang up. Your other device will stay connected to the meeting.

Present content in Microsoft Teams meetings

Present content

Presenter controls

Take control

Turn off screensharing if your screen locks

Share content on a Mac

Zoom in to shared content

Open shared content in new window

Share content

Zoom in to shared content

Minimize shared content

Share content from a companion device

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