From the course: Photoshop 2024 Essential Training

Sharing documents for review - Photoshop Tutorial

From the course: Photoshop 2024 Essential Training

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Sharing documents for review

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- [Instructor] In addition to saving and exporting files, you can choose to share your images as cloud documents in order to access them across devices and share them with others for collaborative editing. Now, to save an image to the cloud, I'll just choose file and then save as. And then for format, I have to select Photoshop and then I can choose to save to cloud documents. I'll go ahead and add an underscore cloud to the name, and then save this and Photoshop will save it to the Creative Cloud. When I'm working with a document that's stored in the cloud, we can see in the file naming tab that there is a cloud icon. Alright, let's close this, and where can I access these cloud documents? Well, right now in Photoshop on the desktop, in the home screen, I can access it under recents, but if it wasn't recent, I could go to your files and this would show me all of my cloud documents. We can also access them in the Creative Cloud desktop application under files and then your files. And you can access it across devices. So for example, I could access my cloud documents in Photoshop on the iPad or on any computer that has a browser via Photoshop web. One thing to note, only one person can be editing the file at one time. Okay, let's go to Photoshop and I'm going to open that cloud document again and I want to invite someone to collaborate with me and edit this image. So I'll select file and then invite to edit. Now the file does have to be saved in the cloud. If it's not, Photoshop will bring up a window here that says that it does, and you can go ahead and click to save it to the cloud. Now I can invite specific people to edit the document, in which case I would just enter in their email and then when I invite them, they would get an email with a link that would take them to the document in a browser, or I can send a link to someone. I'll use the change icon right here. We have some different access options, so only invited people can access, meaning only those people that I email, or anyone with a link. I'll enable that and I'll enable the ability to comment and save a copy. Alright, then I'm going to copy the link and that will copy it to the clipboard where I could then paste it into a text message or an email. However, I want to get the link to my collaborator. All right, since only one person can edit the document at a time, let's go ahead and close this. And then I'm going to move to a browser and then paste in that link. Now this link is taking me to photoshop.adobe.com, and of course it's still me. We can see that I'm signed in here, but I'm going to pretend like I am now the collaborator. So if I have an Adobe ID as the collaborator, I can sign in. If I don't have one, I can get one for free or I can add comments to the document just as a guest. On the left side, we'll see some familiar tools. Then on the right side we can see some familiar panels. I'm going to select the type tool and we can just add a quick heading here. I'll change the color to white and then just type in Australia. Then I'm going to reposition that to the bottom area and let's just type in a comment. In this case, I'll ask the person that I'm collaborating with, do you like the text at the bottom? And I can go ahead and submit that. Now, if as the collaborator, I want to do something to the file that's not available in Photoshop on the web, if I want to continue editing this in Photoshop, I can always use the download button in order to download a copy of this and then continue working in Photoshop on the desktop. Alright, let's use the three lines here in order to save the changes that we have made to this document. We can see that the file is being saved up to the cloud, and when it's finished saving, instead of just closing this page, I will go back to home, which just takes me to creativecloud.adobe.com. Okay, let's go to Photoshop. Here I am in your files, and as soon as that file is updated and we can see the text here, then I will go ahead and open it into Photoshop. If we look at the comments panel, we can see that that comment is here. I'll go ahead and tap the V key to select the move tool to just move the text up to the top. We can see that all the layers are still reedit able, and once I've resolved the comment, I can click on the more icon and then go ahead and delete that comment. So as the owner of the file, I could always remove collaborators if I had invited them via the email or I could remove the link. And as the recipient, they could hover the cursor over their own name and they could click to leave when they no longer want or need access to the file. It is important to note that the collaborator can't remove the shared document. Only the owner can remove the shared document. Also, one other important difference. If I close this file right now, if I'm used to working with files on the desktop, typically if I closed it, well it wouldn't save the changes but when you work on cloud documents, they're going to be saving the changes as you work along. So if I were to close this, it is saving it and you can now see that that document has been saved. Excellent. The next time you want to invite someone else to collaborate and edit or comment on your documents, be sure to save them as a cloud document and then use the invite to edit feature in Photoshop.

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